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Last Updated: August 4, 2026

At Cluj International Committee (“Cluj International,” “we,” “our,” or “us”), accessible from https://clujinternational.com/, respecting your privacy and protecting your personal data is a top priority.

This Privacy Policy outlines how we collect, process, and protect your personal information in accordance with the General Data Protection Regulation (EU Regulation 2016/679 – GDPR) and applicable national laws.

Data Controller

The entity responsible for processing your personal data (the Data Controller) is:

  • Organization: Cluj International Committee
  • Website: https://clujinternational.com/
  • Contact Email: contact@clujinternational.com

Information We Collect

We collect personal information through two main avenues:

A. Information You Provide Directly

  • Contact & Membership Inquiries: When you submit a message, request information, or apply for membership via our contact form or direct communication, we collect details such as your name, corporate email address, phone number, company/organization name, job title, and message content.

B. Information Collected Automatically

Technical & Usage Data: When you visit our website, server logs and cookies may automatically record your IP address, browser type, operating system, device details, referring URL, and browsing interactions on our site.

How We Use Your Information & Legal Basis

We process your data strictly for legitimate operational purposes under the following legal bases:

PurposePersonal DataLegal Basis (GDPR)
Responding to inquiries and membership applicationsName, email, phone, company details, message contentLegitimate Interest or Pre-contractual measures
Organizing networking events, workshops, & seminarsName, contact details, registration informationPerformance of a Contract / Agreement
Site analytics, performance tuning, and securityIP address, browser details, page visitsLegitimate Interest or Consent (for non-essential cookies)

Cookies & Tracking Technologies

Our website uses cookies and similar technologies to optimize functionality, analyse site usage, and support user interaction.

  • Functional/Essential Cookies: Necessary for the technical operation of the site and cookie preference management.
  • Statistics/Analytical Cookies: Help us understand how visitors interact with the site (collected anonymously or with consent).

You can update or manage your cookie consent options at any time using the “Manage Consent” preferences link available on our website. For full details, please refer to our dedicated Cookie Policy (EU) page.

Data Sharing & Third-Party Processors

We do not sell, rent, or trade your personal data to third parties. We may share limited data with trusted technical service providers solely to maintain our website and deliver our services:

  • Website Maintenance & Hosting: Managed by our web technology partners (including development partners like Web Design City).
  • Communication Tools: Email routing and analytics services.
  • Institutional Partners: We collaborate with partners such as the Cluj-Napoca Municipality (Cluj City Hall) for joint initiatives. However, we do not transfer personal contact data to municipal bodies without your explicit consent or a lawful requirement.

All third-party processors are bound by contractual data protection obligations to ensure your data remains secure.

International Data Transfers

Your data is primarily stored and processed within the European Economic Area (EEA). If any service provider processes data outside the EEA, we ensure appropriate safeguards (such as EU Standard Contractual Clauses) are in place.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected:

  • Contact & Membership Inquiries: Kept for the duration required to handle your request and maintain business relations, or until you request deletion.
  • Server Logs & Analytics: Retained for short-term security and diagnostic windows in compliance with technical standards.

Your GDPR Rights

As a resident of the European Union or visitor to our site, you hold the following rights regarding your personal data:

  • Right of Access: Request a copy of the personal data we hold about you.
  • Right to Rectification: Request correction of inaccurate or incomplete data.
  • Right to Erasure (“Right to be Forgotten”): Request the deletion of your personal data when it is no longer required.
  • Right to Restrict Processing: Request that we limit the processing of your data under certain conditions.
  • Right to Data Portability: Receive your data in a structured, commonly used, machine-readable format.
  • Right to Object: Object to processing based on legitimate interest or direct communication.
  • Right to Withdraw Consent: Withdraw cookie or marketing consent at any time without affecting prior lawful processing.

To exercise any of these rights, please contact us at contact@clujinternational.com.

If you believe your data protection rights have been violated, you also have the right to lodge a complaint with the Romanian Supervisory Authority:

  • ANSPDCP (National Supervisory Authority for Personal Data Processing)
  • Website: https://www.dataprotection.ro/

Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements or website functionality. The latest version will always be published on this page with an updated “Last Updated” date.

Contact Us

If you have questions about this Privacy Policy or how your data is handled by Cluj International, please reach out: